Weybridge Silver Sculls

Saturday, 22nd October 2016

Instructions to Officials


3300m upstream in four Divisions at 10:00, 12:00, 14:00 & 15:30
Course starts about 250m below Walton Rowing Club to Elmbridge Canoe Club.

Please acquaint yourself thoroughly with the Instructions to Officials, the Instructions to Competitors, the Safety Plan and the associated maps. The safety of competitors is paramount and any competitor who capsizes or is clearly in difficulty must receive your full attention until they are out of danger.

Briefings will be held as follows:

Race Monitors / Safety Crews - A full briefing for all Divisions will be held in Cowey Sale car park at 09:00.

Marshals – Briefings will be held in different locations depending on which part of the course you will be working in, briefing sessions are planned as follows:

Division 1 & 2Division 3 & 4
Start Area M1 – M609:00 Walton RC13:00 Walton RC
Cowey Sale M7 & M809:00 Cowey Sale
Join Race Monitor Briefing
13:00 Cowey Sale
Finish Area M9 – M1309:30 Elmbridge Canoe Club13:00 Elmbridge Canoe Club

Equipment will be allocated to you at the briefing.

Safety

There will be four safety launches, as shown on the map, to be called:-

  1. Safety Start: just upstream of the start around Miskins Wharf. Danger area is Sunbury Weir and Tumbling Bay Weir.
  2. Safety Walton Bridge: roving patrol 100m either side of Walton Bridge. Danger areas are the two Marina entrances.
  3. Safety Finish: just upstream of the finish.
  4. Safety Old River: roving patrol along the old river behind Desborough Island. Paying particular attention to the wellbeing of crews returning along the Old River after racing.

Safety launches will be on station 30mins before each division is due to start and the launch in the Start area will follow the last boat of each division.

A St John Ambulance will be in attendance at Cowey Sale.

River closure

The Desborough Channel and the Surrey side of D’Oyly Carte Island are the only parts of the river closed to traffic between 09:00 and 17:00, the rest of the river remains open throughout the day. Please ensure all racing and returning crews keep to the navigation channel, which is marked by yellow buoys.

Radio Instructions

All Marshalls, Race Monitors and Safety crews will use CHANNEL 16.

As we will be using a repeater to ensure good radio contact please note that you need to depress the talk button for one second before talking.

Please keep radio traffic brief at all times and observe the correct protocol by identifying the person you wish to contact first. In the event of an incident please give clear, precise details of casualty type, location and degree of urgency to Safety Crews.

Race Monitors

The Chief Umpire will be based at Cowey Sale near Walton Bridge where Race Monitors should collect loud hailers and radios. Please print off any documents you may require. All equipment needs to be signed for and returned after racing. Please hand over equipment to your successor where appropriate.
Briefing will be at 9.00 at Cowey Sale. Race Monitors 4, 5 and 8 will act as Control Commission until racing starts.
Please report any proposed penalties to Chief Umpire by phone within 15mins of the end of each division.

There will be eight positions as indicated on the Maps:

Starter: Advise Chief Umpire when time team in place and ready.
RM1: Miskin’s Wharf.
RM2: Thames Valley Skiff Club.
RM3: on Surrey side at Walton Marina entrance (on blue bridge). Look out for traffic emerging from marinas on both sides.
RM4: Walton Bridge. Act as Control Commission at Cowey Sale.
RM5: Cowey Sale, two thirds upstream between Walton Bridge and Desborough Bottom Cut Bridge. Keep lookout for any river traffic emerging from Old River. Act as Control Commission at Cowey Sale.
RM6: Desborough Bottom Cut Bridge.
RM7: Desborough Cut half way between bridges
RM8: Desborough Top Cut Bridge. Act as Control Commission at Cowey Sale.

Returning crews must keep to the navigation channel, which is marked by yellow buoys.

Adverse weather:

In the event that a thunderstorm seems imminent we will apply the 30/30 guidance rule, and the Race Committee will implement the Thunderstorm Plan. A general announcement will be issued by the Chief Umpire RACING SUSPENDED - RACING SUSPENDED - CLEAR THE COURSE - CLEAR THE COURSE.
Boating of all crews will be stopped immediately, racing will be suspended and any crews on the water will be required to return quickly and safely to the nearest boating area irrespective of where they boated from originally. All Race Monitors, Marshals and Race Officials must assist with this process, and once the river is clear, leave the water themselves. Racing will only recommence when it is safe to do so. All Competitors and officials should seek shelter in boat houses or their cars.

Stopping the Race:

In the event of a serious incident on the course making it unsafe to continue racing, any Race Monitor or Starter may stop the race by verbally instructing crews to "STOP RACING".
Race Monitors first responsibility is to the crews in their reach of the course; having ensured those crews have understood and reacted to the instruction to stop racing, they will then contact the Chief Umpire by radio (or phone) with a brief report that they have stopped the race, and why they have stopped it.
The Chief Umpire will relay the message to all other Race Monitors and the Starter, who will all then immediately stop the race in their reaches using the command "STOP RACING". The Chief Umpire will use the following message: "ALL STATIONS, ALL STATIONS. RACE CONTROL. STOP THE RACE. I REPEAT. STOP THE RACE. ALL STATIONS ACKNOWLEDGE. OVER". Acknowledgements should begin with the Starter and work up the course.
Unless circumstances dictate otherwise, crews will be instructed to return to their boating areas, following normal navigation rules.

Marshals

All marshals afloat must wear lifejackets at all times. The Chief Marshal will be in charge of all marshaling and will brief the Start marshal team at Walton RC at 09.00 for the morning divisions and at 13:30 for the afternoon divisions. All start Marshals must be in position 30 minutes before the start of each division. The Finish marshal team will be briefed at 09:30 at Elmbridge Canoe Club for the morning divisions and at 13:30 for the afternoon.

As a Marshal you must be prepared to give clear and precise orders to specific competitors.

You must be vigilant at all times for any incidents and deal with them as a priority as the situation demands.

Marshal 1: Afloat in the Start area - Zone A/B, initially next to the EA barges supervising the competitors in each division as they turn to move towards the start. Also instruct any competitors and non-racing craft coming up through Sunbury Lock where to go. When racing has started, drop back to just below the last barge and tell M2 when the next scullers should paddle downstream and turn. Give clear orders to instruct each sculler to turn just upstream of your position. If there is a strong stream or downstream wind it may be necessary to turn the scullers further upstream to keep well clear of Sunbury Weir. Liaise with M2 to interrupt scullers from paddling down if a cruiser is approaching. Collect launch, L/hailer / Radio / Hi-Viz / Buoyancy aid from Walton RC.

Marshal 2: Afloat in the Start area patrolling between the barges and Little Weir – Zone B, instructing scullers as they come down to the start and then supervising scullers waiting on the Middlesex side. Ensure scullers boating from Walton RC proceed upstream on the course (Surrey side) before turning. Scullers coming downstream should be on the Surrey side of the Navigation Channel, i.e. towards the centre of the river, allowing non-race vessels going upstream sufficient room close to the Middlesex bank. Collect Launch / L/hailer / Radio / Hi-Viz / Buoyancy aid from Walton RC.

Marshal 3: Afloat in the Start area patrolling upstream of Tumbling Bay weir – Zone C, instructing scullers as they come down to the start and then supervising scullers waiting on the Middlesex side. Support and liaise with M2 & M1 to feed boats in race order in single file. Hold any late crews to the end of each division. Collect launch / L/hailer / Radio / Hi-Viz / Buoyancy aid from Walton RC.

Marshal 4: Start Marshal (plus Assistant), on the Surrey bank. Supervising the first 30 crews in each division as they marshal on the Surrey bank - Zone A. Feed Scullers at intervals to the Starter ~10 second intervals. Liaise with Marshal 1 as to when scullers should be turned to proceed to the race start. Collect L/hailer / Radio / 2 x Hi-Viz jackets from Walton RC.

Marshal 5: Walton RC Raft: Assist in boating primarily to avoid collisions with any crews already afloat. Also encourage boating in good time and provide any marshaling advice for crews. Ensure crews boating from Walton RC proceed upstream on the course (Surrey side) before turning. CREWS MUST BOAT FROM WALTON RC AT LEAST 15 MINS BEFORE THE START OF EACH DIVISION. Collect L/hailer / Radio / Hi-Viz jacket from Walton RC.

Marshal 6: Dudley Road Recreation Ground: Assist in boating primarily to avoid collisions with any crews already afloat. Also encourage boating in good time and provide any marshaling advice for crews. Ensure crews proceed upstream on the course (Surrey side) before turning. CREWS MUST BOAT AT LEAST 15 MINS BEFORE THE START OF EACH DIVISION. Collect L / hailer / Radio / Hi-Viz jacket from Walton RC.

Marshal 7: At Cowey Sale ensuring crews boating from Cowey Sale are on time and aware of their initial marshalling positions. Depending on how proactive crews are being, you may have to encourage them by making several announcements using the loud hailer that boating for each division has commenced. CREWS MUST BOAT FROM COWEY SALE AT LEAST 20 MINS BEFORE THE START OF EACH DIVISION. Assist returning crews who arrive on the Middlesex side and need to cross over to the Surrey bank. Collect L/hailer / Hi-Viz jacket from Walton RC.

Marshal 8: Two people afloat downstream point of Desborough Channel where the Old River rejoins Desborough channel near the bottom cut bridge. Ensure any river traffic coming along the Old River uses the correct navigation channel on the Middlesex side and does not impede racing crews. Workboat likely to already be in position, Collect L/hailer / Radio / Hi-Viz Jacket / Buoyancy aid x 2 from Elmbridge Canoe Club.

Marshal 9: Two people afloat in the Finish area, opposite the finish line and Canoe Club. Ensure all downstream traffic uses the old river. Keep scullers moving upstream after they finish to avoid obstructing the competitors following. Collect a Trimmie and buoyancy aid x2 from Weybridge RC and scull down to the Canoe Club to collect a loud hailer and Hi-Viz Jacket.

Marshall 10: Afloat in the Finish area, upstream of D’Oyly Carte Island. Ensure all downstream traffic uses the Old River, including competitors who have completed their race and wish to return to Cowey Sale / Dudley Road / Walton RC and any motor launches using the river. Keep scullers moving upstream after they finish to avoid obstructing the competitors following. Support Marshal M11 as needed. Ensure crews returning to WRC and WLARC do so safely. Weybridge RC Yellow launch. L/hailer / Radio / Hi-Viz Jacket / Buoyancy aid.

Marshal 11: On the bank just beyond the Finish. Ensure all scullers go up past D'Oyly Carte Island before turning. Assist with boating from WLARC ensuring crews are on time and aware of their initial marshalling positions. CREWS MUST BOAT FROM WLARC AT LEAST 40 MINS BEFORE THE START OF EACH DIVISION. Collect a L/hailer / Radio / Hi-Viz Jacket from the Canoe Club.

Marshal 12 & 13: plus drivers and first aiders: Patrolling the Old River from D’Oyly Carte Island down to where it meets the Desborough Channel. Pay particular attention to the wellbeing of crews returning along the Old River after racing.
Weybridge RC Blue Launch. 2x L/hailer / 6x Hi-Viz jackets / 2x Radio / 6x Buoyancy aid.

Notes to Marshals: Your prime duty is the safety of the crews; assist in avoidance of collisions and bunching that may give rise to capsize. Safety boat can be called on the same channel. Crews should be sorted into order by marshals as they arrive for the race; numbers will be provided in each zone as reference points. ALL CREWS SHOULD MARSHAL WITH THEIR BOWS POINTING INTO THE STREAM.

A clear lane MUST be kept between the competitors and the course for other river traffic. A warning 5 minutes before the start of the race should be given for the removal of tracksuits / non-racing clothing.

If marshals have any queries before the day of the event, they should contact the Chief Marshal.

Starter: The starter will be based some 50m before the start timing line.

Results: Andrew Fisher will be based at Elmbridge Canoe Club and will produce results sheets. Provisional results will be available online. Results and prize giving will take place at Elmbridge Canoe Club at c. 17:30hrs.

Timekeepers: The first two watches will be started in Cowey Sale car park at 09.00. Both Start and Finish Timekeepers must be in position 15 minutes before the start time of each Division. You will be sent an instruction sheet to remind you of the timing procedure.

Couriers: Your job is to collect the timing sheets and tape cassettes at the end of each Division from the Start timing team, who will be on the riverbank about 200m below Walton Rowing Club, and take them to the Results Coordinator at Elmbridge Canoe Club. Please equip yourself with a bicycle for this purpose – it is the fastest and more reliable way of getting from one end of the course to the other.

Registration: Registration and collection of numbers will be at Cowey Sale. A tent at the back of the car park will serve as race headquarters.

Food: Food / Refreshments for officials will be provided either at Cowey Sale, Walton RC and Elmbridge Canoe Club.

Thank you very much for volunteering to help make the Weybridge Silver Sculls a safe, successful and enjoyable event.

Ashley Tilling
Chief Umpire / Race Control
07941 595538
Dale Gowland
Chief Marshall
07747 837600

Last modified: 3rd October 2016